There has never been a more critical time to think about collaboration tools for your business. As more and more companies turn to remote working conditions and teams from all over the world, it can be challenging to keep an open line of communication between everyone.
When we don’t communicate well, it slows down our workflow, creates bottlenecks, and in a worst-case scenario, leads to lost clients or customers.
Companies are turning away from old and outdated methods and looking towards collaboration tools to keep the communication flowing.
In this article, we’ll discuss all the benefits of using a collaboration tool in your business.
1. Improved Communication
Communication is everything to a business; it’s the lifeblood of your entire operation. Without proper communication, you'll have a hard time delegating tasks, sharing information, and accomplishing anything.
Many businesses have a hard time communicating correctly in person, so if you have a remote team, you understand how challenging it can be to efficiently complete tasks when you can’t walk down the hallway into someone's office.
Collaboration tools help you by doing some of the following:
Keeping team members from different departments in the same communication channel
2. Streamlined Workflow
This point goes hand-in-hand with communication. When you have a direct line of communication, you have accountability. If you have accountability, you have a streamlined workflow; it’s simple.
When everyone knows what is expected of them, it’s easy to get the job done. Most remote businesses settle for email to streamline their communication, and it’s simply not good enough.
Emails get pushed away and lost in the shuffle of a busy life. We often look at an email and say we’ll take care of it later and never do. As a business owner or leader, you need to hold your team accountable by having a direct message style communication with each team member no matter where they are in the world.
3. Faster Results Leading to Improved Satisfaction
Not only do better results lead to happy clients, but it also leads to happy employees. One of the most important factors that new workers consider when they choose an employer is how difficult it will be for them to complete their job tasks.
If the communication between parties is slow and confusing, this will lead to low morale. Low morale leads to stressed employees who are more likely to leave your company as soon as something better comes their way.
On the other side, faster results do lead to happy customers too. If it takes four hours for a remote employee to get back to you on an email you sent, do you think that is helping the turnaround of your work?
Of course not.
Collaboration tools like Zebu ensure that your remote workers get your message right away and that they respond as soon as possible, so there are no bottlenecks in the process.
4. Improved Employee Scheduling
An underrated area of productivity is the scheduling of tasks and goals. Collaboration tools allow workers to share their calendars with other team members, so everyone is on the same page regarding meetings, conferences, and strategy sessions.
This factor is critical because it allows team members to collaborate and find the best times for specific meetings to occur.
For example, a sales manager might want to meet with the entire marketing team and have a meeting about a campaign they’re doing to push sales of a specific product.
The marketing department can send over their current schedule to the sales manager so he or she can see when they have an opening. This ensures no individual person is spread out too thin or left with nothing to do at any point.
5. Increased Cybersecurity
As a business owner, leader, or team member, it is your responsibility to protect confidential information. When clients share financial data, payment information, or anything personal, you need to protect it.
Communicating via email is not a safe option when sharing sensitive data. When you’re working with remote teams, it’s a constant challenge to protect yourself against data breaches and attacks.
Cybersecurity is critical, and collaboration tools like Zebu will protect you with some of the following benefits:
You get all of this in one easy to use platform. Zebu’s 3-in-1 solution offers a communication tool for your team so you can optimize your workflow. There’s a secure cloud-based file storage tool so you can keep all data safe and only allow access to those who need it. Finally, you get a calendar platform to keep track of employee time, and so team members can share their schedules and work efficiently.
Communicate better, work more efficiently, and accomplish more with Zebu. Learn more about our 3-in-1 platform here.