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Why Lawyers And Law Offices Need Cyber Security

More and more law firms are starting to realize the importance of cybersecurity for protecting their client information and other confidential communication.

It’s critical in 2020 and beyond that lawyers use the technology available to keep valuable data out of the hands of cyber hackers.

In this article, we’re explaining why lawyers and law firms need adequate cybersecurity and what can happen without it.

Why Law Firms Need Cybersecurity

When a client hands private information over to a law firm, it’s their job to protect it. This information could be financial reports, healthcare information, and other confidential data that can get used against the client or law firm in the event of a cyber attack.

Since there aren’t any regulations regarding the amount of protection necessary, this puts the responsibility in the hands of the law firms.

A recent study reported by Canadian Lawyer Mag found that 34 percent of law firms plan to improve the way they handle cybersecurity dramatically. This means improved tools, services, and protection measures.

In some instances, clients may even demand that your law firm takes these steps to protect their personal information.

Standards to Keep Confidential Information Protected

These are voluntary standards and not something that every law firm needs to abide by, but it’s essential to follow these to ensure client privacy is protected and secure.

Here are some examples of the standards:

Segregate sensitive data from non-sensitive - All information mustn’t be stored in the same place. All law firms should have a means of keeping the critically sensitive data separate.

Reduce access to sensitive data - We see more and more businesses implementing this type of standard. It’s crucial that law firms only allow access to the people who need the information to perform their job duties. All information shouldn’t be available to everyone because a large portion of data breaches happen from within.

Encrypt all data - All information should have encryption measures to prevent outside forces from accessing it. Law firms should not be using standard email communication to send sensitive information from one place to another; you need a stronger and more secure method of communication.

Track the information - Lawyers and law firms need a way to track down information that was sent in the event of a cyber attack. If you can retrace your steps, it will be easier to find out where the breach occurred.

Proper training - Most cyber attacks occur due to misinformation and lack of education on the subject. All lawyers and anyone handling sensitive data should understand the importance of cybersecurity and the repercussions of poor policies.

How to Prepare For a Cyber Attack

The best way to prepare for a breach is to look at the current vulnerable areas. If your law firm has an IT provider or even a person in-house, they should look into your existing process to see how it can improve.

Once you’ve determined possible loopholes in your system, you’ll want to prepare an action plan in the event of a cyber attack. How do you plan to keep your sensitive information safe during a breach? How do you plan on communicating your concerns to other lawyers and members of staff during a breach?

It’s crucial for your reputation as a firm to protect client data. Here are some examples of the types of attacks that may occur:

Malware : This attack breaches your information system and usually happens from clicking on a link or opening an attachment to an email. Malware breaks into your network and can prevent you from getting in. Sometimes the hacker may even require a monetary ransom to re-access your information.

Phishing : Another popular method is pretending to be involved in something at the law firm and sending you a link or attachment. When the other “lawyer” or professional sends you this, and you open it, the result is a logging device that steals personal information and login data. This reason is why it’s so important to train lawyers and other office members on cybersecurity.

The Protection You Need

Based on the standards we outlined above, there’s a lot of necessary steps you need to take to protect you and your clients. Cybersecurity isn’t an option, and you need a safe and secure platform to help you protect their sensitive information.

Zebu is a completely secure, cloud-based business platform that enhances the way businesses communicate all over the world.

With Zebu, we help you protect your most valuable information using private and secure communication, cloud storage, and military-grade encryption.

You get all of this built into an all in one encrypted and secure application.

What does this mean for your law firm?

It means that you won’t have to worry about any of your client information escaping in the event of an attack because it’s all protected and encrypted. Even if a cyber attack occurs, they won’t be able to access anything.

Protect yourself and your clients with Zebu. Learn more here.

Keep reading →

Benefits Of Collaboration Tools For Your Business

There has never been a more critical time to think about collaboration tools for your business. As more and more companies turn to remote working conditions and teams from all over the world, it can be challenging to keep an open line of communication between everyone.

When we don’t communicate well, it slows down our workflow, creates bottlenecks, and in a worst-case scenario, leads to lost clients or customers.

Companies are turning away from old and outdated methods and looking towards collaboration tools to keep the communication flowing.

In this article, we’ll discuss all the benefits of using a collaboration tool in your business.

1. Improved Communication

Communication is everything to a business; it’s the lifeblood of your entire operation. Without proper communication, you'll have a hard time delegating tasks, sharing information, and accomplishing anything.

Many businesses have a hard time communicating correctly in person, so if you have a remote team, you understand how challenging it can be to efficiently complete tasks when you can’t walk down the hallway into someone's office.

Collaboration tools help you by doing some of the following:

Keeping team members from different departments in the same communication channel

  • Supporting voice or video
  • Integrating with other apps
  • Providing a database of file storage to the team

2. Streamlined Workflow

This point goes hand-in-hand with communication. When you have a direct line of communication, you have accountability. If you have accountability, you have a streamlined workflow; it’s simple.

When everyone knows what is expected of them, it’s easy to get the job done. Most remote businesses settle for email to streamline their communication, and it’s simply not good enough.

Emails get pushed away and lost in the shuffle of a busy life. We often look at an email and say we’ll take care of it later and never do. As a business owner or leader, you need to hold your team accountable by having a direct message style communication with each team member no matter where they are in the world.

3. Faster Results Leading to Improved Satisfaction

Not only do better results lead to happy clients, but it also leads to happy employees. One of the most important factors that new workers consider when they choose an employer is how difficult it will be for them to complete their job tasks.

If the communication between parties is slow and confusing, this will lead to low morale. Low morale leads to stressed employees who are more likely to leave your company as soon as something better comes their way.

On the other side, faster results do lead to happy customers too. If it takes four hours for a remote employee to get back to you on an email you sent, do you think that is helping the turnaround of your work?

Of course not.

Collaboration tools like Zebu ensure that your remote workers get your message right away and that they respond as soon as possible, so there are no bottlenecks in the process.

4. Improved Employee Scheduling

An underrated area of productivity is the scheduling of tasks and goals. Collaboration tools allow workers to share their calendars with other team members, so everyone is on the same page regarding meetings, conferences, and strategy sessions.

This factor is critical because it allows team members to collaborate and find the best times for specific meetings to occur.

For example, a sales manager might want to meet with the entire marketing team and have a meeting about a campaign they’re doing to push sales of a specific product.

The marketing department can send over their current schedule to the sales manager so he or she can see when they have an opening. This ensures no individual person is spread out too thin or left with nothing to do at any point.

5. Increased Cybersecurity

As a business owner, leader, or team member, it is your responsibility to protect confidential information. When clients share financial data, payment information, or anything personal, you need to protect it.

Communicating via email is not a safe option when sharing sensitive data. When you’re working with remote teams, it’s a constant challenge to protect yourself against data breaches and attacks.

Cybersecurity is critical, and collaboration tools like Zebu will protect you with some of the following benefits:

  • Military-grade encryption
  • Limited access to data
  • Secure cloud storage
  • Encrypted messenger tools

You get all of this in one easy to use platform. Zebu’s 3-in-1 solution offers a communication tool for your team so you can optimize your workflow. There’s a secure cloud-based file storage tool so you can keep all data safe and only allow access to those who need it. Finally, you get a calendar platform to keep track of employee time, and so team members can share their schedules and work efficiently.

Communicate better, work more efficiently, and accomplish more with Zebu. Learn more about our 3-in-1 platform here.

Keep reading →

Company Social Media And Cybersecurity

As the world becomes more connected to social media, the business world uses it to connect with the consumer. This can include all information stored and shared online, making social media safety more important than ever. Social media networks also create a unique doorway to people’s and business’ information. And that can be a very bad thing when hackers and scammers get involved. Giving up social media for businesses is not a reasonable option. However, neither is it acceptable to carry on as if social networks are always reliable and secure. You need to take steps to protect your company against some of the most common social media security threats.

To start, cyber criminals can piece together information based on your posts. These can be used to create specialized phishing email campaigns containing a malicious link that is related to your business or your marketing team. For example, posting about a specific website you enjoy can let cyber criminals prepare tailored phishing attacks that warns of false information about the specific website that is dedicated to gain access into your company. In your worry that your favourite website has been compromised, you click the link without thinking, and launch the attack. You can decrease this dangerous likelihood to your business by educating all your staff on applying privacy settings on social media when disclosing personal information and deciding what to share wisely.

Secondly, LinkedIn is the king of business networking around the world. Most employees are connected to the platform and your company page. Social engineering is an up and coming tactic for cyber criminals. Social media platforms such as LinkedIn allow attackers to find individual information of employees that can be used to focus on specific companies. Using information from employee profiles, a credible false profile can be designed to establish trust with targeted employees. When the trust is there, the cyber criminal might start requesting for specific information, such as business server names, project information, or even have the connected employee open a malware file or visit a planned malicious website that will create backdoor access onto their computer.

In addition to this depending on the size of your company and brand; fake celebrity accounts or endorsement can lead to a horror show for businesses. Many attacks include high profile celebrities or successful business people being impersonated by cyber criminals registering a new account under a similar name of a popular person with photos and description to match. A phony account can be used to spread misinformation and give false endorsements or to attract new followers that can later be spammed. The severity of this danger remains in the fact that cyber criminals can use fake social profiles to obtain customer information and abuse it. There is no real authentication process that links a virtual profile other than follower count in this case for Twitter. Fake accounts can focus on your customers, misleading them into giving over personal information and tarnishing your brands reputation in the process. Like social engineering, phony accounts may also try to trick your employees into handing over vital information such as network access for corporate systems. Therefore, verification of proof of identity is important to protect against these social media threats.

From this, the best defense to social media attacks is prevention. Creating a social media policy for your organization, training your staff and a quarterly social media audit to review privacy settings is a good way to start. If your organization is using social media or getting prepared to, you need a solid social media policy. These guidelines define how your organization and its staff should use social media responsibly and securely. This will not only safeguard you from security threats, but potential bad public relations with your customer base and any legal problems in the future.

In closing, even with a social media policy you need more to protect your organization just in case your staff doesn’t follow it. Your organization’s policy should be straightforward to comprehend, training will give personnel the chance to participate, ask questions, and get a sense of why it is essential to follow the policy. Training sessions are also a great opportunity to evaluate the newest threats on social media and discuss whether there are any parts of the policy that need revising. Social media training also prepares your team to use the tools efficiently and safely. When employees understand what the best procedures are, they’ll feel self-assured using social media for both business and their own purposes. Finally, a quarterly social media audit to reviews accounts, privacy settings on social channels, and to double check who has access to your organization’s social media. Being aware of the strategies that cyber criminals are using and the countermeasures to defend your organization allows all companies a great chance not to be a target and not having their brand tarnished.

Keep reading →

The Importance Of Secure Cloud Storage (And What You May Not Know About The Major Providers)

Your cloud storage solution may not be as secure as you think it is. The truth is that businesses give away their information without even realising it. High-profile names, like Dropbox and Google, put a clause in their terms of service (TOS) that grants them access to your stored files.

Others Can Access Your Stored Information

Here are a few ways you may unintentionally share your information using the following popular platforms:

Google Drive: You agree to monetise your data through advertising. Google’s TOS states that its automated systems can access your files. While information received isn’t specific, it makes you wonder what other vulnerabilities exist.

Dropbox: Dropbox’s TOS grants third-parties and employees file access to view and share. This assertion is pretty explicit, so be wary if you need total data sheltering.

Microsoft OneDrive: OneDrive allows MS employees to review server-side materials stored on their platform. It also states that they are only looking for TOS compliance issues. So, again, your files aren’t even secure with Microsoft.

Have you noticed a running theme among all of these providers? I know I sure did. Your data and information are not truly secure. If employees and third-parties have access to your files, then it’s not private, or ‘for your eyes only.’

Loopholes That Create the Setting for Abuse of Information and Technology

Now, it’s highly unlikely that someone is digging through your files undetected on their internal network, but is that a safe guarantee? Absolutely not. If you store intellectual or proprietary information, it’s highly unlikely you will ever feel totally secure under the above-described circumstances.

I can’t speak for you, but I will never feel comfortable leaving my big idea dangling in the IoT for anyone to see.

Consider this: lawmakers impose data storing regulations upon specific industries. Areas such as healthcare, law, and entertain are at particular risk for abusing sensitive information. Without proper storage solutions, you may not actually be compliant.

Privacy Is Everything When Choosing Cloud Storage

At this point, you might wonder where you can turn. After all, the big names aren’t even all that secure. So, that must be it, right?

Not even close. The product name for which you are looking is known as a zero-knowledge cloud storage vault. This ultra-secure offering is what we bring to our clients at Zebu.

What Is A Zero-Knowledge Cloud Storage Vault?

A zero-knowledge cloud storage vault is precisely as it sounds: no one has any knowledge of what you store on your account. Not even our employees, or the original programmer, can by-pass the platform’s security mechanisms.

Zebu file encryption is so deep that it would take trillions of years to even crack a single file on the Zebu system. If you are looking for total discretion and security-compliance, then a zero-knowledge cloud storage solution is right for you. It’s a surefire bet that your information and data remains protected.

And It Doesn’t Just Stop at File Storage

In addition to cloud storage, you may want to consider encrypting your internal messenger and scheduling since sensitive information passes through these channels as well. Zebu has got you covered there with our full-stack yet lite platform.

Take Zebu for a test drive today.

Keep reading →

Educating Your Employees On Cyber Security

When it comes to cybersecurity, the best defence is a good offence, and employee education is key to preventing threats before they can even start.

Recent research from Kaspersky estimates that an average data breach will cost a small to medium-sized business over $92k and enterprise companies nearly $900k. It has never been more important to educate employees about the high cost of compromised data.

It begins with communication about the threats that employees are most likely to encounter in their day to day roles and how to ensure that data stays safe and secure. Owners or IT managers should schedule regular all-employee meetings to discuss new risks as they emerge and the security measures that employees can take to ensure that sensitive customer and company information remains fully protected.

Here are several of the most critical policies to define and discuss with employees to minimize the risk of a breach and mitigate the damage if private data is compromised.

Internet Usage

A clearly-defined internet usage policy is critical in helping employees understand how the company expects them to manage the use of company equipment and networks. It should be provided in its entirety and published in an accessible location for employees to revisit periodically. Require that each employee read and sign the policy and strictly enforce adherence.

As part of the policy, employees should use the internet responsibly and have no expectations of privacy when it comes to activities conducted on company-owned equipment. Limit personal usage of company networks and equipment to minimize the risk of hackers and viruses that may corrupt company information.

Any information that is transmitted to or from the company’s platform is owned by the company and is subject to review. The company should reserve the right to monitor activity and take action if an employee is using resources in a risky or irresponsible manner.

Block any inappropriate or potentially dangerous websites and downloads and limit the installation of extra programs or applications like messenger applications or games.

Each internet usage policy will differ based on company structure and unique needs. The most critical part of any policy is regular communication and constant revision to ensure that the plan reflects new risks and directs employees appropriately.

Email Safety

Email is a valuable business tool, but it also opens companies up to a wide range of security risks. Employees make the mistake of assuming that email is a vault, and as long as they don’t send information to an unintended recipient, it will be safe. Unfortunately, phishing scams and hackers are constantly on the lookout for organisations with cracks in their email safety armour.

To minimize the risk of an email breach, require employees to change passwords frequently (every fiscal quarter), and with stringent password guidelines. Caution them against opening unknown emails or downloading any attachments they aren’t expecting--even if they appear to be from a known sender. Phishers are highly-skilled at disguising emails to look credible.

Install security software on each employee’s computer to scan for threats and address them immediately in the event of a breach. Finally, encourage employees to connect only to secure WiFi networks or through the company network for the highest level of data encryption and protection.

Social Media Usage

Social media platforms are one of the most dangerous vehicles for malware and phishing viruses. Employees should limit the usage of social media on company networks and equipment. There is a high risk of inadvertently clicking on a profile that appears innocent but is actually a virus or security threat.

Just as employees should protect their email passwords, they should keep social media passwords private and update them frequently to reduce the risk of any security breach to the company network.

Secure Collaboration

While it’s critical for employees to follow clear, comprehensive security policies, it doesn’t mean that open communication and collaboration must be impaired. Zebu has developed a secure, cloud-based business platform to equip businesses with the tools they need to simplify communication and collaboration while protecting their most valuable assets.

Zebu offers private and secured communications to eliminate internal emails, along with cloud storage and scheduling. It’s all backed by military-grade encryption and accessible through a single all-in-one application.

Sign up for a free trial to see how Zebu can accelerate productivity and communication while keeping data safe from cybersecurity threats.

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Company Social Media And Cybersecurity

As the world becomes more connected to social media, the business world uses it to connect with the consumer. This can include all information stored and shared online, making social media safety more important than ever. Social media networks also create a unique doorway to people’s and business’ information. And that can be a very bad thing when hackers and scammers get involved. Giving up social media for businesses is not a reasonable option. However, neither is it acceptable to carry on as if social networks are always reliable and secure. You need to take steps to protect your company against some of the most common social media security threats.

To start, cyber criminals can piece together information based on your posts. These can be used to create specialized phishing email campaigns containing a malicious link that is related to your business or your marketing team. For example, posting about a specific website you enjoy can let cyber criminals prepare tailored phishing attacks that warns of false information about the specific website that is dedicated to gain access into your company. In your worry that your favourite website has been compromised, you click the link without thinking, and launch the attack. You can decrease this dangerous likelihood to your business by educating all your staff on applying privacy settings on social media when disclosing personal information and deciding what to share wisely.

Secondly, LinkedIn is the king of business networking around the world. Most employees are connected to the platform and your company page. Social engineering is an up and coming tactic for cyber criminals. Social media platforms such as LinkedIn allow attackers to find individual information of employees that can be used to focus on specific companies. Using information from employee profiles, a credible false profile can be designed to establish trust with targeted employees. When the trust is there, the cyber criminal might start requesting for specific information, such as business server names, project information, or even have the connected employee open a malware file or visit a planned malicious website that will create backdoor access onto their computer.

In addition to this depending on the size of your company and brand; fake celebrity accounts or endorsement can lead to a horror show for businesses. Many attacks include high profile celebrities or successful business people being impersonated by cyber criminals registering a new account under a similar name of a popular person with photos and description to match. A phony account can be used to spread misinformation and give false endorsements or to attract new followers that can later be spammed. The severity of this danger remains in the fact that cyber criminals can use fake social profiles to obtain customer information and abuse it. There is no real authentication process that links a virtual profile other than follower count in this case for Twitter. Fake accounts can focus on your customers, misleading them into giving over personal information and tarnishing your brands reputation in the process. Like social engineering, phony accounts may also try to trick your employees into handing over vital information such as network access for corporate systems. Therefore, verification of proof of identity is important to protect against these social media threats.

From this, the best defense to social media attacks is prevention. Creating a social media policy for your organization, training your staff and a quarterly social media audit to review privacy settings is a good way to start. If your organization is using social media or getting prepared to, you need a solid social media policy. These guidelines define how your organization and its staff should use social media responsibly and securely. This will not only safeguard you from security threats, but potential bad public relations with your customer base and any legal problems in the future.

In closing, even with a social media policy you need more to protect your organization just in case your staff doesn’t follow it. Your organization’s policy should be straightforward to comprehend, training will give personnel the chance to participate, ask questions, and get a sense of why it is essential to follow the policy. Training sessions are also a great opportunity to evaluate the newest threats on social media and discuss whether there are any parts of the policy that need revising. Social media training also prepares your team to use the tools efficiently and safely. When employees understand what the best procedures are, they’ll feel self-assured using social media for both business and their own purposes. Finally, a quarterly social media audit to reviews accounts, privacy settings on social channels, and to double check who has access to your organization’s social media. Being aware of the strategies that cyber criminals are using and the countermeasures to defend your organization allows all companies a great chance not to be a target and not having their brand tarnished.

How To Effectively Collaborate With Your Team

Its dawn of a new work week. Rick is stuck in traffic in Toronto. Preet is at the Vancouver office. Olivia is working remotely in Halifax. In the next few hours, these three teammates must come together and create a presentation for the San Francisco merger by the end of the week. Each member is apart of their own territory only seeing each other at corporate events or being called into each other’s respective offices. They must use all their resources to make an effective and catching presentation. Each member is responsible for their part in the presentation.

Every person in work teams faces deadlines and working with remote teammates in any company. Poor communication is among the biggest challenges project teams face every day. Fulfilling your company’s objectives as a team can be challenging, however if you leverage collaboration tools you can easily fulfill any goal or deadline.

What is the secret to collaboration?

To begin, one of the key concerns when it comes to collaboration is that individual team members in group projects are using different tools which can create delays at the start and throughout a project. A successful digital workplace is one that unifies these tools putting them in one place where employees can easily access the information they need, all within the context of their project. Without a way to bring collaboration tools, multiple platforms, and applications together can overwhelm businesses and their employees.

The first step for effective team collaboration is a clearly defined and outlined project scope. Distinguish a project leader that will take responsibility with managing the entire project from start to finish. From this, include deadlines, assigned tasks, and a central point of collaboration where all teammates can add their ideas and share work. This can be easily done with a clearly written outline that shows what is and isn’t needed for a project. This ensures that all your team members are on the same page and following guidelines for your specific project.

Secondly, assign a specific task to each member. Each member needs to know what falls within his or her responsibility. By directly assigning tasks and goals to individual team members, you ensure that everyone understands their part and feels a sense of accountability for the project. If you skip this vital step, not only will your team members feel detached from the project, but you’ll risk disputes, missed goals, and fall behind the deadline. The project manager should distinguish each member’s responsibilities, accountabilities and deadlines.

In this case for Rick, Preet, and Olivia; technology has changed traditional team collaboration. In the past teams would be together in the office. Now in 2020 teams can communicate across the world with access to the internet. When an issue arises and a conversation needs to happen immediately, you can use video conferencing, and instant messaging where the whole team is present to assist with any problem.

Now you know the first steps to collaborate, but how do you it securely? Zebu offers encrypted messaging, scheduling, and file sharing with all your colleagues. If you have any sensitive content, you need to share with your team you can safely do that with Zebu’s zero knowledge encryption. Zebu's encryption prevents us from accessing your data or messages, meaning it'll never be sold off or mined for personal information. Having a secure platform to store and pass files makes any team or business feel confident anything won’t being opened or hacked since all documents are encrypted. Also, all calendar events and deadlines remain secure in the calendar for your team only on Zebu. Zebu provides a safe platform for teams worldwide to connect and protect their projects.

To conclude, in today’s fast-paced and dynamic workplace, team collaboration has become more important than ever. At the same time, it’s never been more difficult to encourage teamwork. Thankfully, there’s also never been a better time for taking advantage of secure technology to enhance teamwork. Not only are there tools to improve communication, project management, and knowledge sharing, there’s also software to help with scheduling and cloud storage which improves team productivity. This with a clearly defined scope and team assignments should see your team through any storm.

Why Lawyers And Law Offices Need Cyber Security

More and more law firms are starting to realize the importance of cybersecurity for protecting their client information and other confidential communication.

It’s critical in 2020 and beyond that lawyers use the technology available to keep valuable data out of the hands of cyber hackers.

In this article, we’re explaining why lawyers and law firms need adequate cybersecurity and what can happen without it.

Why Law Firms Need Cybersecurity

When a client hands private information over to a law firm, it’s their job to protect it. This information could be financial reports, healthcare information, and other confidential data that can get used against the client or law firm in the event of a cyber attack.

Since there aren’t any regulations regarding the amount of protection necessary, this puts the responsibility in the hands of the law firms.

A recent study reported by Canadian Lawyer Mag found that 34 percent of law firms plan to improve the way they handle cybersecurity dramatically. This means improved tools, services, and protection measures.

In some instances, clients may even demand that your law firm takes these steps to protect their personal information.

Standards to Keep Confidential Information Protected

These are voluntary standards and not something that every law firm needs to abide by, but it’s essential to follow these to ensure client privacy is protected and secure.

Here are some examples of the standards:

Segregate sensitive data from non-sensitive - All information mustn’t be stored in the same place. All law firms should have a means of keeping the critically sensitive data separate.

Reduce access to sensitive data - We see more and more businesses implementing this type of standard. It’s crucial that law firms only allow access to the people who need the information to perform their job duties. All information shouldn’t be available to everyone because a large portion of data breaches happen from within.

Encrypt all data - All information should have encryption measures to prevent outside forces from accessing it. Law firms should not be using standard email communication to send sensitive information from one place to another; you need a stronger and more secure method of communication.

Track the information - Lawyers and law firms need a way to track down information that was sent in the event of a cyber attack. If you can retrace your steps, it will be easier to find out where the breach occurred.

Proper training - Most cyber attacks occur due to misinformation and lack of education on the subject. All lawyers and anyone handling sensitive data should understand the importance of cybersecurity and the repercussions of poor policies.

How to Prepare For a Cyber Attack

The best way to prepare for a breach is to look at the current vulnerable areas. If your law firm has an IT provider or even a person in-house, they should look into your existing process to see how it can improve.

Once you’ve determined possible loopholes in your system, you’ll want to prepare an action plan in the event of a cyber attack. How do you plan to keep your sensitive information safe during a breach? How do you plan on communicating your concerns to other lawyers and members of staff during a breach?

It’s crucial for your reputation as a firm to protect client data. Here are some examples of the types of attacks that may occur:

Malware : This attack breaches your information system and usually happens from clicking on a link or opening an attachment to an email. Malware breaks into your network and can prevent you from getting in. Sometimes the hacker may even require a monetary ransom to re-access your information.

Phishing : Another popular method is pretending to be involved in something at the law firm and sending you a link or attachment. When the other “lawyer” or professional sends you this, and you open it, the result is a logging device that steals personal information and login data. This reason is why it’s so important to train lawyers and other office members on cybersecurity.

The Protection You Need

Based on the standards we outlined above, there’s a lot of necessary steps you need to take to protect you and your clients. Cybersecurity isn’t an option, and you need a safe and secure platform to help you protect their sensitive information.

Zebu is a completely secure, cloud-based business platform that enhances the way businesses communicate all over the world.

With Zebu, we help you protect your most valuable information using private and secure communication, cloud storage, and military-grade encryption.

You get all of this built into an all in one encrypted and secure application.

What does this mean for your law firm?

It means that you won’t have to worry about any of your client information escaping in the event of an attack because it’s all protected and encrypted. Even if a cyber attack occurs, they won’t be able to access anything.

Protect yourself and your clients with Zebu. Learn more here.

The Importance Of Secure Cloud Storage (And What You May Not Know About The Major Providers)

Your cloud storage solution may not be as secure as you think it is. The truth is that businesses give away their information without even realising it. High-profile names, like Dropbox and Google, put a clause in their terms of service (TOS) that grants them access to your stored files.

Others Can Access Your Stored Information

Here are a few ways you may unintentionally share your information using the following popular platforms:

Google Drive: You agree to monetise your data through advertising. Google’s TOS states that its automated systems can access your files. While information received isn’t specific, it makes you wonder what other vulnerabilities exist.

Dropbox: Dropbox’s TOS grants third-parties and employees file access to view and share. This assertion is pretty explicit, so be wary if you need total data sheltering.

Microsoft OneDrive: OneDrive allows MS employees to review server-side materials stored on their platform. It also states that they are only looking for TOS compliance issues. So, again, your files aren’t even secure with Microsoft.

Have you noticed a running theme among all of these providers? I know I sure did. Your data and information are not truly secure. If employees and third-parties have access to your files, then it’s not private, or ‘for your eyes only.’

Loopholes That Create the Setting for Abuse of Information and Technology

Now, it’s highly unlikely that someone is digging through your files undetected on their internal network, but is that a safe guarantee? Absolutely not. If you store intellectual or proprietary information, it’s highly unlikely you will ever feel totally secure under the above-described circumstances.

I can’t speak for you, but I will never feel comfortable leaving my big idea dangling in the IoT for anyone to see.

Consider this: lawmakers impose data storing regulations upon specific industries. Areas such as healthcare, law, and entertain are at particular risk for abusing sensitive information. Without proper storage solutions, you may not actually be compliant.

Privacy Is Everything When Choosing Cloud Storage

At this point, you might wonder where you can turn. After all, the big names aren’t even all that secure. So, that must be it, right?

Not even close. The product name for which you are looking is known as a zero-knowledge cloud storage vault. This ultra-secure offering is what we bring to our clients at Zebu.

What Is A Zero-Knowledge Cloud Storage Vault?

A zero-knowledge cloud storage vault is precisely as it sounds: no one has any knowledge of what you store on your account. Not even our employees, or the original programmer, can by-pass the platform’s security mechanisms.

Zebu file encryption is so deep that it would take trillions of years to even crack a single file on the Zebu system. If you are looking for total discretion and security-compliance, then a zero-knowledge cloud storage solution is right for you. It’s a surefire bet that your information and data remains protected.

And It Doesn’t Just Stop at File Storage

In addition to cloud storage, you may want to consider encrypting your internal messenger and scheduling since sensitive information passes through these channels as well. Zebu has got you covered there with our full-stack yet lite platform.

Take Zebu for a test drive today.

How Future Ai Will Impact Cybersecurity

It’s no secret to hear about cybersecurity problems in the current world we live in. We have to always be on alert and aware of what we’re doing when we’re online.

Unfortunately, there is always the threat of someone stealing your information, harvesting your data, and using it against you, whether it’s for personal or financial gain.

Over the years, we’ve seen AI used for us and against us in the fight for cybersecurity. In this article, let’s take a look at some of the ways that AI will help white hat security experts combat the threat.

Why is there a cybersecurity problem?

First, let’s take a look at why there is a problem and why we might need to turn to AI. There is a shortage of professionals and a surplus of hackers. By 2021, it’s expected that there will be 3.5 million unfilled positions across the planet. That means 3.5 million new opportunities for hackers to get the information they want.

With the shortage, it’s challenging for teams to manage the threat and respond accordingly.

What AI will do for cybersecurity?

There are many things that AI can do to help with this problem. Artificial intelligence has been used against the cybersecurity forces for a long time, but we've started to see a change in the tide.

Make it easier to respond

New algorithms and machine learning will make it easier to respond to cyber threats. These algorithms are trained to pick up on red flags and certain movements that aren’t typical to the individual.

For example, when someone signs into your email account for a unique location, you’re often required to verify that. Unfortunately, a lot of us leave our phone numbers and other valuable information out in the open, so it makes it easy for hackers to find the data they need to steal your identity and ultimately hack the account.

The goal would be for AI to pick up on these uncalculated motions quickly enough to dissolve the threat before it has time to cause any damage.

Free up time for employees

Possibly one of the most important things that AI can do is free time up for cybersecurity employees to handle more advanced threats. The simplest tasks require the simplest solutions, and AI can manage that while the professionals focus on the things we need to worry about in the future. AI will help cybersecurity teams stay ahead of the game.

Organize threats

A large percentage of cybersecurity professionals say that they don’t have proper systems in place to handle an attack when one arises. There’s also this issue of accuracy and time management.

Machine learning can help cybersecurity experts categorize threats based on the level of danger and then provide an immediate solution through the click of a button. Over time, these machine learning algorithms will adapt, which should eventually lead to the immediate resolution of the threat without the need for human intervention.

When there is a playbook for the AI to follow, they won’t make any mistakes, and that will free up more time for the cybersecurity professional to focus on larger issues such as tracking future attacks and developing technology to prevent them.

The problem with AI

The problem with artificial intelligence is a problem we will always have no matter what. As we learn new ways to tackle these threats, the hackers find new ways to work around it. It’s an endless cycle that doesn’t seem to have a solution.

That said, it starts with optimizing the system we have now, and AI seems to provide the best way to minimize the smaller threats so we can free up time for the larger and more significant issues at hand.

When you combine an overworked cybersecurity force with smarter hackers and more advanced technology, you have a recipe for disaster. It’s time that AI started to take a more mainstream role in protecting our online data.

Your solution

If you’re concerned about your business's cybersecurity, Zebu has a solution. With Zebu, your business is protected with our military grade encryption that not even us can have access to. Your private business info is not only protected against external threats but also securely stored encrypted on the cloud.